Rockhampton Conference Rooms & Functions

Our fully equipped Rockhampton Central Conference and Functions Venue is managed by professional, friendly staff who will ensure that your function or special event runs smoothly and above your highest expectation. Our Conference and meetings venue offers a variety of spaces that make it suitable for a meeting of 2 people or a presentation for 150 people. Catering is arranged by our qualified chef. Let us assist with making your conference, function or meeting a unique and special event.

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Rockhampton Conference Terms and Conditions

In order to ensure the success of your function, we ask you to read the following guidelines carefully. We also ask that you confirm your booking in writing by completing and signing all documents, and returning them prior to the function.

Bookings and Guaranteed Numbers
The confirmation of the function must be in writing within 30 days of the quote and at least 2 weeks prior to the function. The numbers of attendees must be guaranteed 3-5 days prior to the function. Charges will be based on the final number confirmed, or the number that attended on the day, which ever is the greater. If you wish to increase the number of attendees from the number originally booked we would appreciate being advised as soon as possible to ensure we can accommodate your changes. 

Catering
Please advise any menu selection changes and any special dietary requirements if needed, as soon as known, but at least 5 days prior to the function.  Prices are current at the time of quotation but may be subject to change at the manager’s discretion to meet rising costs. Upon receipt of written confirmation and payment of the deposit, fixed prices will be confirmed in writing if requested. Children are to be accounted for in confirmed numbers if they are to eat. All prices are inclusive of GST.

Room and Labour Charges
Additional charges may apply in instances where the function has created cleaning requirements which are considered to be over and above normal cleaning. Guests must depart by the time specified when final arrangements are made. A surcharge of 10% will apply to all charges excluding motel accommodation on Public Holidays. We reserve the right to release any accommodation rooms not confirmed 14 days prior to the event. Accommodation cancelled with less than 1 full days notice will be charged at a cost of 1 night’s accommodation, unless we can resell the room. In the event of a ‘no show’, charges will be made to cover 1 night’s accommodation for each room booked.

Payment
All event accounts are to be paid in full at least 3 days prior to the function, unless a credit account is authorised. Any additional charges are to be paid at the conclusion of the event. These additional charges will include those not authorised in the original contract. All approved credit arrangements require full payment within the time limit agreed by us. We accept MasterCard, Visa, American Express, Diners Club, Eftpos, and Direct Deposits.

Licence Regulations
No food or beverages are to be brought onto the licensed motel premises during the event. Centrepoint Motor Inn is fully licensed between 12 midday and 11pm. All functions must draw to a close by 11pm. Management reserves the right to ask intoxicated or argumentative attendees to leave the premises.  Management also reserves all right to supply or not supply liquor and beverages according to our responsibility under ‘Responsible Service of Alcohol’ legislation. Management reserves the right to control music andnoise levels at the event. Amplified music is permitted only in controlled circumstances.

Client Responsibility
It is the clients responsibility to ensure that all attendees behave in an orderly manner during the event, and that they are responsible for their own property. Children are to be supervised by parents/guardians inside the hired room and on Centrepoint Motor Inn property. You are responsible for any damages sustained to motel property including restaurant/function room facilities and fittings during the event, whether through your own actions or through the actions of your attendees. Placement of material is not permitted on any wall or surface, excluding Blue Tac, but including Tape, glue, nails, pins, etc. Charges will apply if we find it necessary to return the premises to its original condition.

Inability to Provide Service
Should we be unable to provide the services reserved due to circumstances beyond our control, no further claim other than entitlement to a full refund of any deposits paid may be made. We will be pleased to arrange a variety of additional services upon request, such as entertainment, technical equipment, security etc. A charge may be incurred for some services.  If the function is cancelled, such services will be your responsibility to pay.

Cancellation Policy
Cancellation of function rooms and/or accommodation must be advised in writing. If a function is cancelled less than 3 full days before its commencement the total estimated cost for catering and room hire will be charged to the credit card provided. If accommodation is cancelled with less than 1 full days notice the room charges will be debited to the credit card provided unless we are able to let out the rooms to other guests. Every effort will be made to let out the rooms and charges will only apply if we are unsuccessful in this endeavour.